Understanding the Contract:
Event Details:
Ensure the event name, dates, number of rooms, room types, and rates are accurately specified.
Payment Terms:
Understand the deposit amount and final payment deadlines. Communicate these terms to clients for timely payments.
Cancellation and Changes:
Be clear on the cancellation policy and fees to inform clients. Encourage adherence to the terms to avoid penalties.
Rooming List:
Stress the importance of providing an accurate rooming list within the stipulated timeframe to secure reservations.
Additional Rooms and Rates:
Confirm the possibility of additional rooms and rates if needed, ensuring clients are aware of potential availability.
Taxes and Fees:
Inform clients about applicable taxes and fees to prevent surprises upon payment.
Understanding and effectively communicating these contract terms to clients will help travel agents ensure a smooth booking process and a successful event or stay at the hotel.
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